Commission-free ordering for pickup, delivery and dine-in — with your own free website included.
Australian-built restaurant POS — orders, payments, inventory and staff in one user-friendly platform.
Contactless table ordering. Customers scan, order and pay from their phone — no app required.
A loyalty program built into the till — one points balance across online, QR and the counter.
A restaurant reservation system in the till — your rules, your booking page, and guests who change their own bookings.
Cut queues and lift average order value with a touchscreen kiosk that runs your real menu.
Replace paper tickets — POS, online, QR and kiosk orders on one screen, routed by station.
Foodship-tested POS terminals, printers, kiosks and tablets — plug them in and they pair instantly.
Pass surcharges to your customer — keep 100% of every sale. Free terminal, Foodship-integrated.
Commission-free ordering for pickup, delivery and dine-in — with your own free website included.
Australian-built restaurant POS — orders, payments, inventory and staff in one user-friendly platform.
Contactless table ordering. Customers scan, order and pay from their phone — no app required.
A loyalty program built into the till — one points balance across online, QR and the counter.
A restaurant reservation system in the till — your rules, your booking page, and guests who change their own bookings.
Cut queues and lift average order value with a touchscreen kiosk that runs your real menu.
Replace paper tickets — POS, online, QR and kiosk orders on one screen, routed by station.
Foodship-tested POS terminals, printers, kiosks and tablets — plug them in and they pair instantly.
Foodship Team · 2 March 2026
Quick Summary |
A coffee cart costs $5,000 to $25,000. A full size cafe can cost $150,000 to $400,000+. |
Your total startup budget should include startup costs PLUS 3 to 6 months of operating costs. |
Sydney & Melbourne are more expensive to open in than regional areas. |
You can start small with a cart or van if your budget is tight. |
Most cafes take 2 to 4 years to break even. Profit margins are usually 10% to 15%. |
Financing options include small business loans, equipment finance & government grants. |
Owning a cafe sounds like a dream, right? You picture yourself serving great coffee, chatting with regulars, building a little community spot. A lot of Australians have that same dream.
But here is the truth. Opening a cafe costs a lot more than most people think. And running one costs even more every single month. The good news is that if you plan properly, know your numbers & have enough capital to get started, it absolutely can work.
This guide covers everything you need to know about how much it costs to start & open a coffee shop or cafe in Australia. Whether you are thinking about a tiny coffee cart or a full sit down cafe, we have got the numbers broken down for you.
The cost to open a cafe in Australia varies a lot depending on what type of business you want to run. Here is a quick overview before we go into the details.
Keep in mind these are estimates. Your actual costs will depend on your location, the condition of the space you lease & the equipment you choose.
A coffee cart is the cheapest way to get into the coffee business in Australia. You are looking at $5,000 to $25,000 all up. That includes a decent espresso machine, a grinder, a small generator or power hookup, permits from your local council & your first stock of beans, milk & cups.
The big advantage of a coffee cart is low risk. If one location does not work, you just move. A lot of successful cafe owners started with a cart to test the market before committing to a full shop.
A coffee van or truck is a step up from a cart. Expect to spend $30,000 to $100,000 depending on whether you buy an existing setup, buy a second hand vehicle & convert it, or buy new. You also need to factor in vehicle registration, council permits for each location you operate from & the cost of fit-out inside the van.
The running costs are higher than a cart because you have a vehicle to maintain, fuel & potentially multiple permit fees. But you can still move locations which gives you more flexibility than a fixed cafe.
A kiosk is a fixed setup, usually inside a shopping centre, hospital, airport or office building. Startup costs run from $25,000 to $75,000. That covers the kiosk structure itself, equipment, a leasing agreement with the property & initial stock.
Shopping centre kiosks often come with built in foot traffic which is a big advantage. But rent can be high & the landlord will usually take a percentage of your sales on top of base rent.
A small cafe with under 50 seats is what most people picture when they say they want to open a cafe. Budget $80,000 to $200,000 to do it properly. The biggest chunk of that is usually the fit-out, equipment & your lease deposit.
You also need to factor in staff from day one. Even a small cafe needs at least 2 to 3 staff members during busy periods. That adds up fast.
A full-size cafe with a proper kitchen, large seating area & full food menu can cost between $150,000 and $400,000+ to open. Costs increase with full fit-outs, commercial equipment, liquor licence & branding.
It takes longer to break even, but revenue potential is much higher once established.
Play cafes are popular with parents of young children. They combine a cafe with a play area for kids. Startup costs range from $120,000 to $300,000+ because you need to fit out both the cafe space & the play area, and comply with safety standards for the play equipment.
Insurance is also more expensive for play cafes due to the added risk of children using play equipment on the premises.
“The number one mistake I see new cafe owners make is underestimating their startup budget. They plan for the fit-out but forget about the 3 to 6 months of losses while they build their customer base.” — Sarah Mitchell, Small Business Advisor & Former Cafe Owner, Melbourne
Here is a breakdown of every major one-time cost you will face when opening a cafe in Australia.
When you sign a commercial lease in Australia you will usually need to pay a bond equivalent to 3 to 6 months rent upfront. In Sydney or Melbourne that can easily be $20,000 to $60,000 on its own. Some landlords also require a fit-out contribution from the tenant.
The fit-out is usually your biggest single expense. This covers everything from trades like plumbing & electrical, through to flooring, wall finishes, the front counter, kitchen setup & any council development approval you might need. A basic fit-out can start at $30,000 but a premium cafe fitout in a metro area can easily reach $150,000+.
A commercial espresso machine alone costs $5,000 to $20,000 new. Add a quality grinder ($2,000 to $5,000), a commercial fridge, dishwasher & a restaurant POS system & you are looking at $15,000 to $50,000 just for equipment. Not sure where to start with your POS? Check out our guide on how to get a POS machine for cafe & restaurant owners in Australia.
Tip: Buy second hand where you can. Good second hand espresso machines hold up well & can save you thousands.
In Australia you need a food business registration with your local council. If you plan to serve alcohol you also need a liquor licence from your state licensing authority. Depending on your local council you may also need a development approval. Total license & permit costs usually range from $500 to $5,000 depending on your state & what approvals you need.
This is the one most people forget. You need enough cash to cover your operating costs for 3 to 6 months before your cafe becomes profitable. For most cafes that means keeping $20,000 to $80,000 aside and not touching it for startup expenses.
Stop Overpaying For Your Restaurant POS Today!
Once you are open the costs do not stop. Here is what you can expect to spend every single month.
Usually your biggest expense. In Sydney & Melbourne, a good cafe spot can cost $5,000–$15,000 per month. In regional towns, it is often $1,500–$4,000.
Under the Fair Work Act, staff must be paid award wages, starting around $24 per hour plus weekend penalties. A small cafe with 3–5 staff may spend $8,000–$30,000 per month on wages.
Many cafes use POS and QR code ordering systems to reduce labour costs, need fewer front staff & increase table turnover, which improves profit.
Power costs add up due to espresso machines, refrigeration & lighting. Most cafes spend $800–$2,500 per month depending on size & kitchen setup.
You need at minimum public liability insurance. Most cafe owners also get contents insurance & workers compensation if they have staff. Total insurance costs usually sit at $200 to $600 per month depending on the size of your cafe & the level of cover.
“Cash flow kills more cafes than bad coffee does. You can make the best flat white in the suburb but if you run out of money in month four, it is over. Always have more cash than you think you need.” — James Okafor, Chartered Accountant specialising in hospitality businesses, Sydney
Where you open your cafe has a massive impact on how much you will spend. Here is a rough idea of how costs differ across Australia.
Sydney is the most expensive city to open a cafe in Australia. Commercial rents in the CBD or inner suburbs can hit $15,000 to $30,000+ per month. Even in outer suburbs expect $4,000 to $10,000. Council fees & permit costs in NSW are generally in line with other states but the leasing costs are significantly higher.
Melbourne is second most expensive. CBD & inner city rents range from $8,000 to $20,000 per month. Melbourne has an incredibly competitive cafe market so you also need to invest more in your fit-out & branding to stand out. Council permits in Victoria are straightforward & usually cost $500 to $2,000.
These cities are more affordable. Commercial rents for a cafe space typically run $3,000 to $10,000 per month depending on the suburb. Fit-out costs are similar to Melbourne but land & lease costs are friendlier.
If you are opening in a regional town your rent might only be $1,500 to $4,000 per month. Startup costs are much lower. But your customer base is also smaller so you need to make sure the local market can support your cafe before you commit.
Here is the simple rule. Your total startup budget should equal your one-time startup costs PLUS 3 to 6 months of monthly operating expenses.
For example, if your startup costs are $120,000 & your monthly operating costs are $25,000, you need at least $195,000 to $270,000 before you open. That buffer is not optional. It is what keeps you alive while you build your customer base.
Most new cafes do not turn a profit in the first 6 to 12 months. That is completely normal. But if you do not have the capital to survive that period, you will be forced to close before you ever get the chance to succeed.
“Being undercapitalised is the silent killer of small hospitality businesses. The banks see it all the time. People open with just enough to get through the fit-out but nothing left for the slow months.” — Priya Nambiar, Senior Business Banking Manager, Brisbane
You do not need $200,000 to start a coffee business. Here are smart ways to cut startup costs:
The key takeaway here is that starting small is not failing. It is smart. Many of Australia’s most successful cafe owners started with a van or a cart & grew from there.
Most Australian banks offer small business loans that can be used to fund cafe startups. Non-bank lenders like Prospa, Moula & Lumi are also popular options. Interest rates vary but generally sit between 7% & 20% per year depending on your credit profile & business plan.
Equipment finance lets you spread the cost of your coffee machine, grinder & other gear over 2 to 5 years. A chattel mortgage is a common structure where you own the equipment from day one but pay it off over time. This can free up a lot of cash for other startup costs.
The Australian Government & state governments offer a range of small business grants. The Business.gov.au website is the best place to search for grants you might be eligible for. Regional areas often have additional grant programs to encourage new businesses.
If you can not get a bank loan or do not want to take on debt, bringing in a family member or silent investor can work well. Just make sure you get everything in writing with a proper shareholders or partnership agreement. Do not rely on a handshake deal.
That is the big question. Here is the honest answer.
The average net profit margin for a café in Australia is around 10% to 15%. On $600,000 annual turnover, that’s about $60,000 to $90,000 profit — often for 50 to 60 hours of work each week.
Most cafés take 2 to 4 years to break even, and some never do. The successful ones usually share strong locations, consistent products, well trained staff, and owners who closely manage costs.
It is worth it if you plan properly, have enough capital, and understand the industry. It is risky if you are underfunded, inexperienced, or simply hoping for the best.
How much does it cost to open a small cafe in Australia?
A small cafe with under 50 seats typically costs $80,000 to $200,000 to open. That includes your lease costs, fit-out, equipment, stock & a working capital buffer. Sydney & Melbourne will be at the higher end of that range.
What licenses do I need to open a cafe in Australia?
At minimum you need a food business registration with your local council. You may also need a development approval depending on the changes you are making to the premises. If you plan to serve alcohol you need a liquor licence from your state authority.
How much does a coffee van cost to start?
A coffee van setup costs between $30,000 & $100,000 depending on whether you buy an existing setup or convert your own vehicle. You also need to factor in council permits for each location you operate from & ongoing vehicle registration & insurance.
Opening a cafe in Australia is a serious financial commitment.
Before you sign a lease or buy any equipment, sit down with an accountant who specialises in hospitality. Get a proper business plan written. Know your numbers inside out. And make sure you have more capital than you think you need.
If you are still in the early planning stages, read our complete guide on how to start & open a cafe or coffee shop in Australia which walks you through every step from your business plan right through to opening day. Good luck.
Need help with your cafe business finances? Speak to a hospitality accountant or small business advisor today.
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